Creating and Managing Disclaimers

 

Adding organisation-wide disclaimers or signatures to emails sent from our system is provided free of charge to all ADVANCED, ENTERPRISE and SHARED mailboxes types.

To create a disclaimer, log into the Exchange control panel HERE.

Click into Disclaimers and create a disclaimer or signature to suit your needs.

Full HTML and DIV markups can be used.

If required, here is a list of the variables you can use in your HTML markup to automatically insert information from our system into your disclaimer or signature ...

 

DisplayName

FirstName

Initials

LastName

Office

PhoneNumber

OtherPhoneNumber

Email

Street

POBox

City

State

ZipCode

Country

UserLogonName

HomePhoneNumber

OtherHomePhoneNumber

PagerNumber

MobileNumber

FaxNumber

OtherFaxNumber

Notes

Title

Department

Company

Manager

 

Be sure to structure the use of any variables in the following way in your HTML ...

 

%%Company%%

%%OtherPhoneNumber%%

%%Email%%

 

Once you've created a disclaimer or signature, navigate to Mailboxes, click into each of the mailboxes you want to apply the disclaimer to, then from the Settings tab, make your selection from those available in the drop-down and click Apply Changes.

You may create as many disclaimers as you need, and even apply a different one per mailbox if that's what you require.